MESSAGE WRITING
A message is a brief piece of writing which is based on information received over phone, verbally, face to face conversation etc. It may be both formal or informal.
Message writing is brief in size. The word message should be written in Bold. Relevant information should be written clearly in the message..
The following rules should be remembered while writing message.
1. Make a box - small in size.
2. Give heading at the top.
3.write date, time & name of writer - left hand side.
4. Write message in indirect speech.
5. Length should not exceed 50/60 words.
6. At the end signature of the writer- left.
Exercise solved:
1) Question: Prepare a message on the basis of the following information/conversation.
A: Hello! can I speak to Mr. Das?
B: Hi! I am Rahul, elder son of Mr. Das. My father has gone for morning walk.
A: Okey, I am Mr. Rajesh, his colleague,.inform him that I have an urgent assignment with him.
Answer:
... MESSAGE
10 April
6am
Father,
Your colleague Mr. Rajesh rang you up while you went out for morning walk. He wants to talk to you in connection to an urgent assignment.
Rahul.
2. Prepare a message on the basis of the following information.
Anil: Hello ! can I talk to Mr. Rakesh ?
Receptionist: Hi ! Rakesh Sir is not in office, how can I help you Sir?
Anil: Please inform Rakesh that he has to attend a meeting at 4pm this evening. It is urgent.
Receptionist: Okey Sir, thank you , I shall inform him.
Answer:
MESSAGE
5 August
2pm
Rakesh Sir,
Your friend Anil Sir wants you to attend a meeting at 4 pm today. He added that it is a very urgent meeting for you.
Receptionist.
EXERCISE FOR PRACTICE.
1. Kartik: Hello ! May I speak to Suraj ? This is Raju
Vibek: Hello brother, how are you, Dad is not at home
Kartik: I am fine, thank you, where is your father ?
Vivek: He went to Delhi yesterday , how I can help you.
KartiK: Please inform him that I can not give his file back within a week.
Vivek : ok thank you, I shall inform him.
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